PRICING TRANSPARENCY

Transparent Pricing. Total Access.

The Disruptive Alternative to Per-Seat Licensing.

Many legacy platforms  use complex per-user or per-seat pricing models. This creates a barrier to collaboration: every time you want to add a new inspector, a finance officer, or a support staff member, your costs go up.

At Formsite, we do things differently.

One Flat Fee: £12,000  Per Year

We provide Unlimited Access to the entire Formsite ecosystem for one fixed annual cost. No hidden modules, and no per-user charges.

What’s Included?

• Unlimited Users: Whether you have 5 or 50 staff members, the price stays the same.
• Total Module Access: Scottish Road Works Register, GOV.UK Pay, and FOI Reporting—all included.
• No Success Tax: As your digital transformation grows and more departments join the platform, your costs remain static.
• Budgetary Certainty: Fixed costs for the next 5 years.

Why We Are Disrupting the Market

Feature	Legacy Platforms	The Formsite Way
Pricing Model	Complex, per-user, or seat-based.	Simple, transparent flat fee.
User Access	Limited by budget (users often share logins).	Unlimited. Every staff member gets their own account.
Hidden Costs	Extra charges for New Modules or APIs.	All-Inclusive. All integrations are part of the core service.
Implementation	Heavy, multi-month consultancy fees.	Rapid. Designed for modern Highways departments.
Transparency	Contact us for a quote (opaque pricing).	Publicly listed price. No gatekeeping.

Advantage for Councils:

1. Enable Total Collaboration

Because there is no cost penalty for adding users, you can grant access to Finance, Legal, Customer Service, and even Ward Members. This creates a truly joined-up council without the fear of an upcharge at the end of the month.

2. Significant Cost Savings (ROI)

The average legacy contract can run into the tens (or hundreds) of thousands when factoring in seat licenses and maintenance. Formsite provides a state-of-the-art, integrated solution for a fraction of the cost, freeing up budget for frontline highway maintenance.

3. No Procurement Surprises

We believe in transparency. By stating our price upfront, we avoid time spent in price discovery and negotiations. Our £12k flat fee is designed to fit comfortably within departmental spend limits and streamline the procurement process.